REGISTRATION
- Short details about how registration will happen
- Registration form (îi vom da drumul mai târziu- deci mai meșterim la el, dar putem păstra modelul din 2025)
- Details about: Abstract submission: what would be the procedure
- Abstract – Selection for talk
- Abstract – Selection for poster
- Fees/ Packages
- Online Payment
Short details about how registration will happen:
REGISTRATION
Registration opens on 1st of May.
Your registration will be confirmed only once payment has been received. The registration fee is the same whether or not you submit an abstract.
ABSTRACTS AND ORAL/POSTER PRESENTATION
If you submit an abstract, you may indicate your preferred presentation format (oral or poster). Oral presentation slots are allocated by the Scientific Committee, and applicants will be notified of the outcome on 1 September. Abstracts not selected for oral presentation will automatically be considered for poster presentation.
Only abstracts presenting original work will be eligible for oral presentation within the scientific sessions. Participants who do not have original results but nevertheless wish to present are welcome to submit an abstract for poster presentation.
!Please make sure to follow the abstract template.
BEFORE REGISTERING, PLEASE PREPARE:
- Proof of status (discount categories only): upload one of the following: a valid student ID, an enrolment certificate, or an employment verification letter. Accepted formats: PDF, JPG, PNG.
- Your Abstract: download the provided template, fill it out and uploaded during the registration process.
- Payment and billing details: credit/debit card details, or invoice information, including organisation name, billing address, VAT number (for EU countries – provide the European number), and PO/reference number (if required by your institution).
PAYMENT
You will be able to use a traditional bank transfer, or make an online payment by using credit/debit card.
FOR ANY VISA REQUESTS, PLEASE EMAIL US AT ICMB2026@STIINTA-CERCETARE.RO (PLEASE PROVIDE PERSONAL DETAILS FOR US TO WRITE YOU A LETTER/ VISA LETTER).
Registration
Deadlines & Requirements
Registration opens on May 1st. Registration includes abstract submission and payment. Please prepare the following before registering:
- Proof of status (if applicable)
- Your abstract
- Payment details
EARLY-BIRD
01.05 – 01.07.2026
LATE-BIRD
01.07 – 15.08.2026
VERY LATE-BIRD
15.08 – 10.09.2026
Abstract requirements
The abstract for ICMB 2026 must contain:
- Paper Title (Times New Roman, 16 pt.)
- Author/Co-authors list and Affiliation (Times New Roman, 12 pt., Italic for affiliation) (name of poster/talk presenter author has to be underlined)
- Abstract itself (maximum 300 words – Times New Roman, 12pt.)
- Keywords (3-5 keywords or phrases in alphabetical order, separated by commas – Times New Roman, 12 pt., Italic)
- References (if needed)
Language of the abstract: English
An abstract of a scientific paper is a concise summary of the entire content of the paper and must fulfill certain essential characteristics in order to be considered complete and well-written.
A well-written abstract is essential to provide a quick understanding of the value of the research presented so what we want from your abstract are the following:
- Clarity and brevity
- The abstract should be written in clear, unambiguous language and use a concise style.
- The length should be maximum 300 words.
- Logical structure
This includes:
- Introduction: the general context of the study and why it is important.
- Objective: What specific problem has been addressed.
- Methodology: A summary of the methods or techniques used.
- Results: The most important findings of the study.
- Conclusions: The main implications and relevance of the findings.
- Relevance
- The abstract should faithfully reflect the content of the paper.
- It is important not to introduce information that is not developed in the main text.
- Autonomy
- The abstract should be complete enough to be understood without reading the entire paper.
- Avoid references to figures, tables or literature cited in the paper.
- Academic language
- Use professional language without grammatical or stylistic mistakes.
- Avoid excessive jargon and unfamiliar abbreviations.
- Keywords
- A keyword section to aid indexing and thematic identification attached at the end of the abstract (minimum 3-5 keywords or phrases in alphabetical order, separated by commas)
- Specific publication requirements
- The topic should be within the main areas of the conference.
Poster requirements
To ensure that your poster will be eye-catching, effective, professional and sufficiently informative, we have decided to present you some of the characteristics it should fulfill:
- Clear and logical structure
- Title: Short, clear and attractive, reflecting the research content.
– Usually centrally located (no more than 10-15 words).
– If the title is too general, you can add a Subtitle.
- Authors and Affiliations: Include all authors’ names, institutional affiliations and possibly a contact address (e.g: first author’s email).
– Position: immediately below the title;
– Format: First and last name for each author;
– Affiliations listed by numbers or symbols (e.g: ¹University X, ²Hospital Y);
– Correspondence: Underline the name of the main author and provide an email address.
- Introduction: Context and importance of the topic.
– Provide the general context of the research and justify the relevance of the topic by answering the question:” Why is this study important?”
– Format: 3-5 short sentences
- Objectives: Explain what questions or problems you want to solve.
- Methods: A brief description of the methodology used.
Recommended structure:
- Study design (e.g: clinical, observational, experimental).
- Study population (e.g: number of participants, characteristics, type of population analyzed).
- Procedures (e.g: treatments, data collection).
- Statistical analyses used.
- Results: Present the main findings, preferably with graphs, tables or pictures.
– Use bar charts, line graphs or representative images (e.g: MRI, microscopy).
– Minimal text: Briefly explain what each graph or table represents. - Conclusions: Brief, relevant and well supported by results.
– Highlights the main findings.
– Suggest how the results could be applied in practice.
– Mention possible limitations of the study. - References: Include some essential references in a concise format (3-5 relevant references).
- Thanks: Optional, to acknowledge funding or peer support.
- Funders (e.g: grants).
- Colleagues or institutions that supported the research/project.
- Design and Aesthetics
- Size: Following the conference specifications (A0 format, portrait orientation)
- Fonts: Clarity and readability (e.g: headline 85-100pt, subheadings 50-60pt, main text 24-32pt).
- Colors: Limited color palette that is harmonious and allows good contrast for text and images.
- High quality images: Graphs, charts and images should be clear and have sufficient resolution (minimum 300 dpi).
- Spacing: Spaced text, use white space to avoid clutter.
The design is organized in columns (2-3 columns are standard), with all essential elements included: introduction, objectives, methods, results, conclusions and references.
- Scientific Content
- Clarity: Use simple and precise language; avoid excessive jargon.
- Relevance: Include only essential information.
- Viewing: Graphs and tables should be self-explanatory and complement the text.
- Interaction and Accessibility
- QR code: You can add a QR code leading to the full article or additional data.
- Layout: Important information should be placed top and center to attract attention.
- Accessibility: Make sure the text and graphics can be read from a distance of about 1-2 meters.
- Compliance with Conference Rules
Specific instructions provided by the conference organizers: A0 size, portrait orientation, printed or hand-made format.
Registration opens in:
Conference Packages
Basic Package
- Full access to all scientific sessions, including keynote lectures, plenary talks, poster sessions, and workshops (note: some workshops may have limited access and require a separate subscription)
- Poster or Talk presentation of your own scientific work
- Conference Bag
- Coffee breaks
- Lunches (x3)
- Dinner (x2)
Festive Package
- Full access to all scientific sessions, including keynote lectures, plenary talks, poster sessions, and workshops (note: some workshops may have limited access and require a separate subscription)
- Poster or Talk presentation of your own scientific work
- Conference Bag
- Coffee breaks
- Lunches (x3)
- Dinner (x2)
- Festive Dinner (on Wednesday- 23rd of September)
Complete Packages
- Standard – Basic Package + Accommodation (includes breakfast)
- Deluxe – Festive Package + Accommodation (includes breakfast)
Accommodation options include 4- and 5-star rooms or apartments for 1 to 5 people, with the possibility of shared occupancy.
Optional EXTRA ACTIVITIES will be available at an additional cost. Stay tuned to find out more!
Fees
EARLY-BIRD
- ACADEMIA: 350 €
- INDUSTRY: 450 €
- POSTDOCTORAL RESEARCHER: 235 €
- PhD STUDENTS: 185 €
- STUDENTS (HighSchool, Bachelor and Master students): 100 €
Please upload a confirmation of your status during the registration process. If this document is not provided, your registration and payment will not be processed.
- STANDARD: BASIC PACKAGE (special offers apply) + Accommodation for 3 nights (or more)
- FESTIVE: FESTIVE PACKAGE + Accommodation for 3 nights (or more)
Accommodation options include 4- and 5-star rooms or apartments for 1 to 5 people, with the possibility of shared occupancy. Optional EXTRA ACTIVITIES will be available at an additional cost. Stay tuned to find out more!
EXTRA OFFERS
GROUP DISCOUNT
FOR MORE THAN 3 PARTICIPANTS: 10% (please, email us at icmb2026@stiinta-cercetare.ro to receive the reduction code)AMBASSADOR OFFER
For every 5 new participants you refer, you will receive one free registration, either for yourself or for another person. Please email us for more information on how to join the program or to receive the free entrance.PARTNER DISCOUNT
Depending on agreements with our official partners, you may benefit from different reduced fares. Check our partner list (here) to obtain your discount coupon.
Please follow our social media pages or subscribe to our newsletter to stay informed about additional offers during the registration process. TRAVEL GRANTS or FREE ENTRANCES: Availability depends on our budget and the support of sponsors and partners. Announcements will be made on this website, on the conference social media channels, and through the newsletter.
LATE-BIRD & VERY-LATE BIRD
Register & Upload your abstract
Please note that payment is prior the registration.
PLEASE READ BEFORE STARTING THE REGISTRATION:
STEPS FOR A SUCCESSFUL REGISTRATION:
Step 1: Download the abstract template. Step 2: Prepare your abstract – Make sure that everything is in its place and in accordance with the requirements if you decide to submit an abstract. Step 3: Prepare all the payment and billing details – credit/debit card details or invoice information, including organisation name, billing address, VAT number (for EU countries – provide the European number) and PO/reference number (if required by your institution). For the categories eligible for a discount, please prepare a proof for your status – a valid student ID, an enrollment certificate, or an employment verification letter. Step 4: Complete the payment and save the order ID (for online payment) or the confirmation (for bank transfers). Step 5: Fill in the registration form with all the required information (have your discount code ready). Please mention your preferred presentation format (oral or poster). Also, please note that abstracts that will not be selected for oral presentation will automatically be considered for poster presentation. Step 6: Hit the „Submit” button and wait for our confirmation. |
PAYMENT TYPES:
Option 1: If you prefer to pay online, you add to your cart and continue to online payment. At the end you will receive an ORDER ID needed to submit during the registration process.
Option 2: If you choose to pay by bank transfer, use the provided details here to complete the transfer, then save or download the transaction confirmation and upload it during the registration.
Registration
Deadlines
!NEW DEADLINES!
Everyone else who submits an abstract after the deadline, will have the possibility to participate in the conference only with a poster.
All the participants (except for high school students and passive participants) will have to submit an abstract.
IMPORTANT: Abstracts sent by 15.08.2025 will be given priority for talks!
Abstract requirements
The abstract for ICMB 2025 must contain:
- Paper Title (Times New Roman, 16 pt.)
- Author/Co-authors list and Affiliation (Times New Roman, 12 pt., Italic for affiliation) (name of poster/talk presenter author has to be underlined)
- Abstract itself (maximum 300 words – Times New Roman, 12pt.)
- Keywords (3-5 keywords or phrases in alphabetical order, separated by commas – Times New Roman, 12 pt., Italic)
- References (if needed)
Language of the abstract: English
An abstract of a scientific paper is a concise summary of the entire content of the paper and must fulfill certain essential characteristics in order to be considered complete and well-written.
A well-written abstract is essential to provide a quick understanding of the value of the research presented so what we want from your abstract are the following:
- Clarity and brevity
- The abstract should be written in clear, unambiguous language and use a concise style.
- The length should be maximum 300 words.
- Logical structure
This includes:
- Introduction: the general context of the study and why it is important.
- Objective: What specific problem has been addressed.
- Methodology: A summary of the methods or techniques used.
- Results: The most important findings of the study.
- Conclusions: The main implications and relevance of the findings.
- Relevance
- The abstract should faithfully reflect the content of the paper.
- It is important not to introduce information that is not developed in the main text.
- Autonomy
- The abstract should be complete enough to be understood without reading the entire paper.
- Avoid references to figures, tables or literature cited in the paper.
- Academic language
- Use professional language without grammatical or stylistic mistakes.
- Avoid excessive jargon and unfamiliar abbreviations.
- Keywords
- A keyword section to aid indexing and thematic identification attached at the end of the abstract (minimum 3-5 keywords or phrases in alphabetical order, separated by commas)
- Specific publication requirements
- The topic should be within the main areas of the conference.
Poster requirements
To ensure that your poster will be eye-catching, effective, professional and sufficiently informative, we have decided to present you some of the characteristics it should fulfill:
- Clear and logical structure
- Title: Short, clear and attractive, reflecting the research content.
– Usually centrally located (no more than 10-15 words).
– If the title is too general, you can add a Subtitle.
- Authors and Affiliations: Include all authors’ names, institutional affiliations and possibly a contact address (e.g: first author’s email).
– Position: immediately below the title;
– Format: First and last name for each author;
– Affiliations listed by numbers or symbols (e.g: ¹University X, ²Hospital Y);
– Correspondence: Underline the name of the main author and provide an email address.
- Introduction: Context and importance of the topic.
– Provide the general context of the research and justify the relevance of the topic by answering the question:” Why is this study important?”
– Format: 3-5 short sentences
- Objectives: Explain what questions or problems you want to solve.
- Methods: A brief description of the methodology used.
Recommended structure:
- Study design (e.g: clinical, observational, experimental).
- Study population (e.g: number of participants, characteristics, type of population analyzed).
- Procedures (e.g: treatments, data collection).
- Statistical analyses used.
- Results: Present the main findings, preferably with graphs, tables or pictures.
– Use bar charts, line graphs or representative images (e.g: MRI, microscopy).
– Minimal text: Briefly explain what each graph or table represents. - Conclusions: Brief, relevant and well supported by results.
– Highlights the main findings.
– Suggest how the results could be applied in practice.
– Mention possible limitations of the study. - References: Include some essential references in a concise format (3-5 relevant references).
- Thanks: Optional, to acknowledge funding or peer support.
- Funders (e.g: grants).
- Colleagues or institutions that supported the research/project.
- Design and Aesthetics
- Size: Following the conference specifications (A0 format, portrait orientation)
- Fonts: Clarity and readability (e.g: headline 85-100pt, subheadings 50-60pt, main text 24-32pt).
- Colors: Limited color palette that is harmonious and allows good contrast for text and images.
- High quality images: Graphs, charts and images should be clear and have sufficient resolution (minimum 300 dpi).
- Spacing: Spaced text, use white space to avoid clutter.
The design is organized in columns (2-3 columns are standard), with all essential elements included: introduction, objectives, methods, results, conclusions and references.
- Scientific Content
- Clarity: Use simple and precise language; avoid excessive jargon.
- Relevance: Include only essential information.
- Viewing: Graphs and tables should be self-explanatory and complement the text.
- Interaction and Accessibility
- QR code: You can add a QR code leading to the full article or additional data.
- Layout: Important information should be placed top and center to attract attention.
- Accessibility: Make sure the text and graphics can be read from a distance of about 1-2 meters.
- Compliance with Conference Rules
Specific instructions provided by the conference organizers: A0 size, portrait orientation, printed or hand-made format.
Abstract submission deadline
Participation Fee
Full registration
(Researchers / Senior Researchers, Industry attendees)
450 EUR
- Early bird
500 EUR
- Late bird
600 EUR
- Very-Late Bird
200 EUR
- Passive participation
- Groups of 3-5 registered participants will benefit from a 10% discount / person
Participation fee includes:
- Participation to all the conference sessions, the special events subjected to subscription, depending on availability, including plenary talks, poster session, workshops and round tables
- Conference bag
- Festive dinner/event
- Social evening event
- Coffee breaks
- Lunches (X3)
- Dinners (X2)
Festive dinner: included, but could be place limited (registration form for attendance will be sent to confirmed participants)
Not included:
- Accommodation (few locations will be available with reduced price for ICMB 2025 and few places will be available for students - Bachelor, Master and PhD enrolled in universities outside of Cluj-Napoca)
Payment details:
Name: ASOCIAȚIA PENTRU ȘTIINȚĂ ȘI CERCETARE
Address: Ceuașu de Cîmpie, județul Mureș, România
National Registration Number: 45691402
Bank account/IBAN (LEI): RO30 RNCB 0188 1722 8234 0001 (BCR)
SWIFT Code: RNCBROBUXXX
Payment reason: YOUR NAME+ ICMB2025 TAX
(Please add your full/same name as you will use in the registration form)
In case of any issue with payments contact our financial team at: finance@stiinta-cercetare.ro
Payment
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Price range: 100,00 € through 550,00 €Select options This product has multiple variants. The options may be chosen on the product page -
Price range: 100,00 € through 3.160,00 €Select options This product has multiple variants. The options may be chosen on the product page
Travel grants
Our mission is to spread the scientific knowledge, but we know that sometimes this can have its limitation due to financial reasons. Thus, together with our partners we will try our best to offer few free entrances or even full travel grant for you to be part of our event. Stay tuned to find our what will be your opportunity to not miss. Please, do not forget to pre-register in order to be updated regarding the travel grants info.
Registration Newsletter
Be the first one to receive news and updates about the upcoming ICMB2026 and register for the newsletter! We will keep you posted with the most important news and deadlines.
- Take into consideration, this is not considered registration for conference. The registration will open on 2026 and it will be confirmed after the payment of participation fee. This newsletter registration is not bind to any obligation in participating to the conference.
